Visitor Management System

Stay Ahead of Security Risks with Visitor Management System

A visitor management system is a software-based solution that helps businesses efficiently control and monitor individuals accessing their premises. These visitors could be customers, job applicants, delivery personnel, or anyone who is not a permanent employee.

In the past, registers and logbooks were the norm for tracking visitors. However, such manual methods were neither secure nor reliable. This is where modern technology steps in. At Pledge Protection, we offer a visitor management system which provides a more secure and structured approach to visitor check-ins. Only authorised personnel can gain access to specific areas within the building.

Why a Visitor Management System?

When it comes to visitor data, questions such as, “How many visitors were there in the office building this month or last December? What were their names? Whom did they meet?” reveal that logbooks are insufficient and time-consuming. Below are a few reasons why people need a VMS:

• Enhanced Security: Identifying visitors helps prevent unauthorized entry, enhancing overall security.
• Streamlined Check-In and Check-Out: Automation of the visitor registration process makes check-ins and check-outs efficient and convenient for both visitors and staff.
• Accurate Records: VMS maintains digital records for every visitor, ensuring compliance with legal obligations and facilitating audits when necessary.
• Enhanced Brand Image: An organised system like a visitor management system also boosts brand image.
• Integration Capability: VMS can integrate with other systems like access control and visitor databases, making it more versatile and effective.

Benefits of Our Visitor Management System

Our software offers a range of advantages, spanning enhanced security, boosted productivity, and an improved guest experience:

Enhanced Security: VMS plays a pivotal role in ensuring your premises remain secure, preventing unauthorised access through a convenient entry and exit process.

Increased Employee Productivity: In many companies, receptionists and others are burdened with visitor record-keeping, hampering their ability to support other departments. VMS simplifies the guest check-in procedure, saving both employees and visitors time. Automated data entry also lightens the staff workload, expediting guest registration.

Precise Visitor Records: VMS replaces traditional visitor registers, enabling seamless record-keeping. Each visitor’s entry is digitally recorded with their name, contact details, check-in/check-out times, and the purpose of their visit. VMS helps maintain exceptional record accuracy, compliance, and accountability, forming the basis for reliable operational management.

Enhanced Visitor Experience: Our visitor management system (VMS) has significantly improved the visitor experience through modernisation and simplification of the check-in process. Visitors can now efficiently register their details via self-service kiosks, eliminating long wait times and enhancing overall satisfaction.

Positive Brand Image: Creating a strong brand image is vital for success in today’s market. A visitor’s initial impression of your business is formed when they step into your office. A prompt and welcoming reception creates a positive first impression, whereas a disorganised and uninviting entrance can lead to a negative perception.

Visitor Privacy and Cost Savings: VMS ensures visitor privacy, offering data security that traditional logbooks can’t match. Furthermore, this software system reduces costs associated with paper logbooks, manual data entry, and badge printing.

Our Features and Design

• Online Pre-Registration: Visitors can pre-register their visits online, simplifying check-in.
• Self-Service Kiosks: These reduce wait times and improve efficiency.
• Blacklist Monitoring: Receptionists can watch out for blacklisted names.
• Real-Time Tracking: For enhanced security, our system tracks visitor movements in real time.
• Visit Purpose Tracking: VMS allows tracking of the purpose of each visit.
• Notification to Hosts: It sends notifications to hosts when a visitor arrives.
• Activity Reports: These include various search parameters.
• Visitor Badges: Badges are generated with essential details.
• Data Management: VMS maintains a single database for convenient use in research and analysis.
• Reporting and Analytics: It generates detailed reports and analytics for better understanding.
• Emergency Response: During emergencies, the system offers quick access to visitor information for efficient response and evacuation.
• Data Privacy Compliance: Visitor data is handled securely in compliance with data privacy regulations.